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What Should Be on Your Wedding Planning Checklist?

What Should Be on Your Wedding Planning Checklist?

A lot of wedding planning checklists have these extensive and detailed timelines of what you should do in month 12, 8, 5,2....etc. But what about our brides that get engaged and plan a wedding three months out? Looking at what you "should have done" 9 months ago isn't exactly going to help the wedding stress. So here is a straight wedding planning checklist that that will help any bride or groom plan for their wedding day!

wedding planning checklist

A Wedding Planning Checklist

  • Announce engagement.
  • Review finances
  • Prepare wedding budget
  • Create a wedding binder (actual or digital) to track planning and receipts
  • Hire a wedding planner
  • Create a guest list and be open to revision
  • Decide upon a wedding design and style
  • Choose wedding colors
  • Decide on who you want in your bridal party
  • Buy Bridal Party gifts
  • Determine Bridal Party Assignments, if any
Do you really need to hire a wedding planner?
  • Extend Bridal Party Invitations
  • Review and Select a venue
  • Review and secure a caterer
  • Create song lists
  • Review and secure a band or DJ
  • Review and hire a florist
  • Go cake tasting and order your wedding cake
  • Buy wedding cake topper
  • Review and hire a photographer
  • Take Engagement Photos
  • Make a wedding website
  • Select Invitations and set a deadline for when to send them out
  • Send out save the dates
  • Buy your wedding dress
Plus Size Brides | How to Find the Perfect Dress | Part One
  • Pick out what the bridal party is wearing. Make sure this is done early enough for everyone to get fittings!
  • Create ceremony schedule
  • Create reception schedule
  • Decide and book luncheon and rehearsal dinner locations
  • Secure officiant
  • Determine hair and make up
  • Buy rehearsal and luncheon dresses
  • Buy guest favors
  • Book any extra vendors for activities at your wedding, such as photo booths, archery, ax throwing. You know, the typical stuff.
  • Write wedding vows
  • Decide on what you want said at your wedding
  • Invite those you want to give toasts to do so
  • Plan and purchase any decorative accessories for your wedding and reception that goes beyond flowers
The 4 Best Design Tips for Wedding Centerpieces
  • Create mock ups of table settings, floral elements, etc
  • Get your marriage licence
  • Book Honeymoon
  • Create a seating chart based on RSVP
  • Put tips for vendors and services in envelopes, ready to go
  • Pay in full all vendors and venues
  • Arrange all travel vehicles for guests, the bride and groom, and bridal parties as needed
  • Book block of rooms for out of town guests
  • Pack for honeymoon
  • Get a pedicure and manicure, and maybe a massage
The size and location of your wedding will determine what on this wedding planning checklist is applicable. Though, in general, this is what you're looking at needing to get done. A wedding planner isn't 100% always a necessity, but can definitely help a lot! Especially, if you're easily overwhelmed or have a hard time keeping life organized.
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Do You Really Need a Wedding Planner?

Do You Really Need a Wedding Planner?

If you're asking this question, chances are you're leaning towards not, but are feeling some pressure to do so. A lot of the time deciding not to hire a wedding planner is either because you don't have the budget for one or because you don't want someone else planning a day you've been dreaming about for years. We get it. To answer you're question simply: No, you don't really need a wedding planner. However, wedding planners can be a huge asset, especially if you've planning a large or destination wedding. Plus, wedding planners come in many different shapes and sizes. So you'll likely find a wedding planner that fits your wants and needs, while also fitting a budget.

How to know if you should hire a wedding planner.destination wedding planner

If you can say yes to the one or more of the following, a wedding planner may be exactly what you need:
  1. There are too many people providing or insisting upon conflicting input on how the wedding should be.
  2. You're having a destination wedding.
  3. You don't have any reliable sources to find quality wedding vendors.
  4. You don't have any outside help from family or friends to get everything done.
  5. You and or your future spouse are unable to meet with vendors during the week.

What type of wedding planner should you hire?

Whether you are concerned about your budget or about having more control and involvement in the process, the good news is that you have a lot of different options that go beyond the traditional, full-service wedding planner. For example, a budget friendly option is an À La Carte Planner. This would be a planner that works with you part-time and on a need basis. Usually they charge an hourly rate or flat fee for the specific services and projects you want them to help you with. wedding planner Another budget friendly option that works for brides that want to be in complete control of the wedding planning, but to sit back and enjoy the wedding day is a Day-of Coordinator. This type of wedding planner simply coordinates everything on the day of your wedding. They'll be working with the vendors, keeping everything on schedule, and organizing any post wedding clean ups. Then, if you have no idea what you want your wedding to look like or have a very big and unique vision, you might consider an event designer. This is someone that would work alongside you or a more traditional wedding planner. They don't handle any of the logistics or budget tracking. They are focused on coordinating with vendors only to create the vision and design. A full service wedding planner, of course, does everything. They handle the bringing the vision to life through design and logistics. This doesn't mean they take over and you don't get a say. It simply means that you have an expert to help make what you want happen and that knows what the best options really are. Plus, anything you don't want to deal with can be completely handled by the wedding planner.

But, do you HAVE to hire a wedding planner?? Like, really?

Do you have to hire a wedding planner for your big day to be wonderful? Of course not. Can it make it easier to enjoy the process and prevent any hiccups along the way? Definitely. Ultimately, and as always, the decision is yours!
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Review: Wedding Wire's Color Palette Generator

Picking your wedding colors can be a daunting task, so when we find something that might make that a little bit easier for our brides, we want to share it! Wedding Wire ( an Wedding Planning sight with access to vendors, inspiration, and planning tools) has recently come out with a color palette generator. How exciting is that?  

How to Use It

The tool is super easy. You start by clicking on if you want spring, summer, fall or winter colors. They even have cute little icons to go with it. With summer coming up, we chose summer.   Step two takes you to four primary color options. This is the base or main color for your wedding. Whether you use this tool or not, we recommend choosing a base color and one or two accent colors. This will help you create a cohesive look.   After you select your primary color the tool will then prompt you to create an account in order to see your generated color palettes. This is pretty typical of free tools like this and it 100% doesn't hurt. Your already planning your wedding, might as well get access to other planning tools to help you along the way. Once you make your account, the tool will take you to six color combo options. This is when you pick your favorite to act as the jumping point for your whole wedding look!   We selected the navy, mint, and coral combo. And that's it. The generator give you the option to print your color palette, but otherwise you're done! Unless you want to start over and start again!

What We Think About It

The generator is still in it's beta stage. This is encouraging because while we LOVE the concept and the ease of the tool, but there is something left to be desired in the color options. However, we do believe that even the basic options can be a good launch to hone your vision. Since Wedding Wire also features wedding inspirations, we also think it would be great if they linked in wedding inspirations in your chosen color palette. This way you can see it really come to life. It may be the direction they plan to go, but it does seem like it could be tricky to make a reality. Overall, we think the tool is a fun idea and are hopeful!

Do you think a Color Palette Generator could be helpful for your wedding planning? 

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Thank you! - "Super Sexy Spy" Wedding Bride and Groom Cake Topper Figurine Review

Thank you! I received the shipping confirmation today. I look forward to doing business again with your company in the future. I will be sure to tell my wedding planner about your website!


Paula – Antioch, Tennessee

via email

"Super Sexy Spy" Wedding Bride and Groom Cake Topper Figurine

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Questions and Concerns for your Wedding Officiant

If your wedding will be non-traditional, you may be a little fuzzy about the details of your wedding ceremony. You probably have a good idea about what you want the end result to look like, but have you taken the time to sit down and flesh out the details that are actually important to you and your almost-spouse? If you’re getting ready for your first meeting with your officiant, or you’ve just now realized that you should probably email her and set one up, here are some concerns you should bring with you:   Unity Ceremony?
This is a good talk to have after you’ve secured a venue of your ceremony. If you have your heart set on a unity ceremony that involves margaritas and open flames, and your venue has a blanket ban on alcohol and candles, you may need to rethink what you do for the bulk of your ceremony’s run time. If you’re ditching the idea of a unity ceremony bu you don’t have any other traditions you’re sticking to, discuss what the meat of your ceremony will contain. Advice? Vows? Stories? Readings from noted authors of the first half of the 21st century in America? Write down a list of the important points you want to hit on in your ceremony and make sure you and your officiant are clear on them. Ordainment Laws?
This is especially pertinent if you are being married by someone recently ordained in your state. Whether they printed a hasty ordainment online so that they could perform your marriage, or they just recently started practicing in your area, make sure you know well ahead of time if it’s legal for them to marry you and your dearest heart. Some states do not recognize ordainments awarded in an online venue, so check with your county clerk’s office for specifics, and make sure all paperwork is filled out well ahead of time. You would hate to have to return those centerpieces just because you didn’t get the paperwork stamped a month in advance.   Vows?
Especially if you’re having a secular ceremony, the vows are a detail that aren’t written down anywhere for you, even if you think you know exactly what you want to say. If you’re hiring an officiant, they should already be asking you specific questions about your vows. If you’re using someone fresh-faced and wide-eyed, this is another detail that needs to be figured out right away. Are you and your beloved exchanging personal vows? Will you share them beforehand? Will you recite vows that you are fed by your officiant? This quick chat will also remind you and your fiancé that writing your vows is not something that should be left until the last minute. Get started now!
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The Many Reasons to Spring for a Wedding Organizer

A Wedding Organizer to Keep Everything in Check

Wedding Organizer

  Any wedding professional will tell you that they key to avoiding wedding planning stress is to keep everything organized. If you're an old fashioned kind of bride (or groom!) who has trouble keeping everything straight without writing it down, a good wedding organizer should help you greatly. A wedding organizer will do much more than offer you inspiration and advice as you trudge through wedding planning; it will be your stylized guide to keeping everything in check as the quotes and contracts come rolling in. If you're looking for a good engagement gift for the potentially frantic bride, a wedding organizer couldn't hurt. While others might be gathering wedding magazines and website recommendations for the overburdened bride, you can help her keep everything in check with a solid wedding organizer!   A good wedding organizer will have tabs, budgeting tools, and a large, infallible calendar. You can play with your iPhone all you want - nothing is a substitute for writing dates and deadlines down. The act of writing things and taking notes in your wedding organizer will commit them to memory better than simply jotting them down in your digital universe. Plus, your wedding organizer will never run out of batteries.
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A memorable wedding

Having a memorable wedding does not depend on the budget. You can let your creativity run and make your wedding memorable. Make it different from all other traditional ones. This way you and your guests will remember for a long time to come. If you have enough budget, then it is a good idea to hire a wedding planner. The wedding planner is responsible for ensuring that your flowers are fresh and the venue looks beautiful and the service is faultless. The planners are available at various price ranges. You can choose the one that suits you best. Choose a theme that will be different from the common ones. You need to ensure that the entire decorations match with the theme of the venue. The flowers, the table cloth, the bouquets and similar ones need to match with the theme. The menu should take care of the preferences of majority of the guests. Try to make the return gift and thank you note unique. It need not be too expensive. Just make sure you make it a little different.

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Weddings and how to delegate duties

A wedding is the time for joy and celebration! Everyone looks forward to a wedding, as it can be a lot of fun! Most people also love to lend a helping hand, and this is one offer nobody should refuse. Taking all the responsibility one’s shoulders is definitely not a good idea, as this is something that will wear a person down. Delegating duties at the time of a wedding is an important task. It takes a lot of responsibility off the shoulders of the person organising the wedding. If one has the resources and budget it would be a good idea to hire a professional wedding planner. But a wedding can be an expensive affair as it is, and everyone cannot afford to hire a professional wedding planner. This is when one should take help from close friends and family, who will no doubt, be more than willing to lend a helping hand. Any successful wedding has to be planned properly, and responsibilities can be divided into various segments from food and beverage to transportation, accommodation to invitations. There are many more segments, and it will help if each of these is allotted to a responsible person. This way, things will go smoothly, and everyone can enjoy a peaceful and wonderful wedding!
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